My roommate received a memorandum from the Registrar’s Office on March 20 stating, “As of today, you have not contacted me as to verify your status for participating in the 1998 Commencement Ceremony. You are not cleared to participate at this time. If you plan on walking this May, you need to see me immediately to see what we can do about clearing you.”
Being a senior who completed her requirements a semester early last December, she thought she was OK to graduate and was getting ready to walk in May.
However, she found out she was three units short and even worse, not officially enrolled this spring semester. She is in the process of actually working something out so that she can participate in Commencement but why could not the Registrar’s Office just send out the memorandum sooner so she could of handled the problem last semester?
Two weeks prior to my roommates graduation problem, I stumbled upon one myself. I received my Commencement 1998 eligibility analysis and to my surprise I was two units short according to the Registrars Office. A similar situation to that of my roommate’s.
I have been a student at the University of La Verne for four years and I have kept records of all my classes, just like my adviser and U-100 professor advised me to do. But somewhere, somehow, two little units seem to pass me and my adviser by when I registered for spring classes last November in the fall.
OK, fine. I may have been two units short but why did the Registrar’s Office not inform me four months earlier around registration time for spring classes, then I could of handled the problem a lot sooner. No, instead, the Registrar’s Office has to mail my eligibility analysis half way through my final semester of college. I had to go through the appeals committee to add a class, pay $40, and anxiously await to see if the appeals committee would consider my request and see if I was graduating. Not to mention this happened during the middle of my senior project, deadlines for Campus Times, right before one of my La Verne Magazine stories was due and the same week I had to take a test for my Law in the Mass Media class.
As one can see, I had little time to spend on appealing a class and stress over if I’m going to graduate with no outstanding classes left to take.
If the Registrar’s Office would have sent my eligibility analysis a few months sooner, things would have been a lot less hectic for myself.
Up to the point I received my eligibility analysis in March, I was under the impression that I was graduating in May with not one unit remaining for my undergraduate requirement (conditioned on passing all my classes this spring). It was a total shock when I received my eligibility analysis.
The eligibility analysis is a great service that the Registrar’s Office does. They just do it too late in the semester. They should send out the eligibility analysis in the fall semester for graduating seniors, that way, seniors can get on the same correct page as the Registrar’s Office as far as their eligibility goes and calculate their class schedules accordingly.
The Registrar’s Office should also send out any other things that seniors need to know about dealing with their eligibility for Commencement. This way, students would not have to go through the roller coaster of emotions my roommate and I went through.
Graduating college or graduating anything for that matter, is a huge deal. Students put a lot of time into getting a degree and it is not at all funny when you receive a letter in your mail box two months before you plan on graduating, asking you, “Do you plan on participating in this year’s Commencement because we do not have you cleared to walk?”
Some advice for future seniors, check, check and check again to see if you are eligible for Commencement. Do not depend on anyone except yourself.
I call Registrar’s at least once a week to make sure I’m still graduating. Bug the Registrar’s Office until the degree is in hand.
Laura Czingula, a senior journalism major, is editor in chief of the Campus Times. She can be reached by e-mail at firstname.lastname@example.org.